How to Amend a Leave Request (Including Custom Hours)
Amending a Leave Request
Approvers can amend a leave request — adjusting dates, leave type, or hours — either before or after approval.
How to amend
- Sidebar → Leave Planner
- Find the request (Pending or Approved)
- Click "Amend" on the request row
- The "Amend Leave Request" modal opens
Fields you can change
| Field | Notes |
|---|---|
| Leave Type | e.g. Annual Leave, Sick Leave |
| Start / End Date | Changing dates on an approved request immediately updates the roster |
| Total Leave Hours | Leave blank for contract default; enter a value for partial days |
| Reason (staff-visible) | Optional — shown to the staff member |
| Amendment Reason | Required — recorded in the audit trail |
Custom hours
By default, hours are calculated from the staff member's contract. Use Total Leave Hours to override:
- Enter 4 for a half-day
- Enter 7.6 for a specific number of hours
The field hint reads: "Leave blank to use the contract default. Enter a custom value for partial days (e.g. 4 for a half-day)."
Warning for approved leave
An amber warning appears: "This leave is already approved. Amending dates will immediately update the roster." Double-check dates before confirming.