Searching Activity Logs and Compliance Reports

Activity Logs and Compliance Reports

Every meaningful change in the system is logged: logins, MFA enrolments, role changes, staff edits, roster overrides, scope changes, leave approvals, SSO config changes. The logs are searchable from Org Details, and certain reports also pull from these logs.

Where to find each log type

Log type	Where
Org-wide activity	Sidebar → Organizations → your org → tab Activity Logs
Email delivery (welcome, reminders)	tab Email Logs
AI generation history	tab Generation Logs
Compliance / payroll exports	Sidebar → Reports

Searching Activity Logs

1. Open Org Details → Activity Logs.
2. Filter by:
   • Actor (User) — restrict to the person who performed the action
   • Entity type — User, Stream, Scope, Roster, Leave, etc.
   • Action — CREATE, UPDATE, DELETE, LOGIN, MFA_ENROL, OVERRIDE
   • Date range
3. Click any row to expand the before/after diff.

Via IRIS (faster for investigations): Ask IRIS "who approved leave for [name] last week?" or "what changes affected [name]'s roster this fortnight?" — IRIS searches by the affected staff member (not just the actor), using the targetUserName filter. This finds leave approvals, roster assignments, swap completions, etc. where that person was the subject.

When to use it

• Routine review — monthly skim by an org admin or auditor
• Incident investigation — "who changed this scope?" / "who approved that leave?" / "what happened to [staff name]'s shifts?"
• External compliance — preparing for an accreditation visit

Exporting compliance reports

1. Sidebar → Reports.
2. Pick the report (see the Reports page for full list):
   • Staff Hours Worked — hours per staff, per pay period, with Stream breakdown
   • Hours Variance Report — contracted vs actual hours; flags under/over staff
   • Leave Overview — all leave for the period with type, status, total days
   • Headcount Coverage — rostered count vs required vacancies per stream per day
   • Compliance Report — rule violations and overrides with reasons
3. Set the date range and optional status filter.
4. Click Generate Report — the Excel file downloads automatically.

Tips & common mistakes

• Activity Logs are kept for the full life of your organisation. No need to back them up separately.
• For accreditation prep, export the full Activity Log for the audit period to PDF and store with your other evidence.
• If multiple admins share an account, audit logs lose meaning. Each admin must have their own ORGANIZATION_ADMIN account so the trail carries their email.