How to Sync Your Roster to Your Phone/Calendar

How to Sync Your Roster to Your Calendar

You can add your shift roster to Google Calendar, Apple Calendar, Outlook, or any calendar app that supports subscriptions. Your calendar will automatically update when your roster changes.

Step 1: Get Your Calendar Link

1. Go to My Shifts (Sidebar → My Shifts)
2. Scroll down to the Live Calendar Sync section
3. You'll see subscription URLs for different calendar apps
4. Copy the appropriate link

Step 2: Add to Your Calendar App

Google Calendar:

1. Open Google Calendar (web or app)
2. Go to Settings → Add calendar → From URL
3. Paste the HTTP subscription URL
4. Click Add calendar
5. Your shifts will appear within a few hours (Google refreshes periodically)

Apple Calendar (iPhone/Mac):

1. Copy the webcal link
2. On iPhone: Go to Settings → Calendar → Accounts → Add Account → Other → Add Subscribed Calendar → paste URL
3. On Mac: File → New Calendar Subscription → paste URL
4. Shifts appear almost immediately

Microsoft Outlook:

1. Go to Add calendar → From internet
2. Paste the HTTP subscription URL
3. Click Import

Important Notes

• Your calendar link is private – don't share it with others
• The calendar updates automatically (usually within 1 hour)
• Only confirmed shifts appear for regular staff
• If you regenerate your calendar token, the old link stops working – update your calendar subscription with the new link
• Shows shifts for the next 3 months