How to Check Your Leave Usage and History

Checking Leave Usage and History

View your leave usage over a period (Leave Ledger):

1. Go to Leave Ledger (Sidebar → Leave Ledger)
2. Select a time period (this month, this quarter, this year, financial year, or custom range)
3. You'll see a breakdown of leave taken during that period:
   • Total business days taken (based on your contracted days per week, typically Monday–Friday for a 5-day contract)
   • Total hours taken (deducted from your leave balance based on contracted days)
   • Breakdown by leave type (Annual, Sick, Personal, etc.)
   • A timeline of each leave request

Important: The Leave Ledger tracks leave usage – how much leave you've taken in a given period. It does not show leave balances, accruals, or remaining entitlements. For leave balance and entitlement information, contact your HR department or payroll team.

Note on hours calculation: Leave hours are calculated using your contracted days per week (e.g., 5 for a Mon-Fri contract). This is the deduction basis used for pay and balances. Leave covered on calendar days (including weekends) may be visible in the Leave Calendar using a different daily rate based on your organisation's operating days.

View leave requests:

1. Go to Leave Planner (Sidebar → Leave Planner)
2. Your past and upcoming leave requests are listed
3. Each shows the status: Pending, Approved, Rejected, or Cancelled

View on calendar:

1. Go to Leave Calendar (Sidebar → Leave Calendar)
2. See a visual calendar of your approved leave dates
3. Color coding shows coverage impact