Leave Notes and Document Attachments
Leave Notes and Documents
Leave requests now support notes and document attachments for a full audit trail.
Leave Notes
- Auto-generated notes are created on status changes (request submitted, approved, rejected, cancelled, withdrawn)
- Manual notes can be added by both staff and roster builders/admins
- Internal notes — admins can mark notes as "internal only" so they are not visible to the staff member
Document Attachments
Upload supporting documents to a leave request:
- Open a leave request in Leave Planner
- Click the Documents section
- Upload files — supported formats: PDF, DOC, DOCX, JPG, PNG, WEBP
- Maximum 10MB per file, up to 5 files per request
- Documents are stored securely with encrypted cloud storage
Leave Withdrawal
If your leave has already been approved but your plans change:
- Go to Leave Planner and find the approved leave
- Click Withdraw
- Provide a reason for the withdrawal
- Your roster builder reviews the withdrawal request
Tip: Upload medical certificates or event documentation when submitting leave — it helps your roster builder make informed approval decisions.