How to Manage Staff Availability in the Admin Grid (Cell Popover)

Managing Staff Availability in the Admin Grid

The Staff Availability page (Sidebar → Staff Availability) shows a grid with staff names on rows and dates on columns. Each cell can contain one or more availability blocks for that staff member on that date.

Clicking a cell — two behaviours

Cell with no existing availability:

• Clicking opens the Create Availability modal directly so you can add a new block for that staff member on that date.

Cell with one or more existing blocks:

• Clicking opens a Cell Blocks Popover (a small modal) that lists every availability block for that staff member on that date.
• Each block shows: time window, availability type (Available / Preferred / Unavailable), and whether it is part of a recurring series.
• Each block has two action buttons: Edit and Delete.

Actions from the popover

Edit a block:

1. Click Edit next to the block you want to change
2. The edit modal opens pre-filled with that block's details
3. Make your changes and save
4. Conflict detection runs before saving — if the updated times would overlap another block, the Conflict Resolution Modal appears

Delete a block:

1. Click Delete next to the block
2. Confirm the deletion
3. Only that specific block is removed; other blocks on the same cell are unaffected

Add another block:

1. In the Cell Blocks Popover, click Add another block
2. The create modal opens for that staff member and date
3. Set the new time window and type
4. Conflict detection runs before saving

Conflict detection for admin saves

When you save any availability change through the admin grid, the system checks for time overlaps against that staff member's existing records (the same conflict check used on the staff-facing My Availability page). If conflicts are found, the Conflict Resolution Modal appears showing the timeline and conflicting records. You can choose to replace them or cancel.

Tips

• Use the popover's block list to audit a staff member's full availability for a given day without leaving the grid
• Recurring blocks are labelled in the popover — editing or deleting a recurring block will prompt you to choose whether to affect only that occurrence or the entire series